At FillMyTeam, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard the information you share with us when you use our website and recruitment services.
1. Who We Are
FillMyTeam is a recruitment agency based in Helsinki, Finland, with global operations. We connect job seekers with companies across Europe and internationally.
If you have any questions about this policy or your data, you can contact us at:
📧 info@fillmyteam.com
2. What Data We Collect
We collect personal data that you voluntarily provide via our website form, including:
- Full Name
- Email Address
- Phone Number
- Location (City/Country)
- CV or Resume (PDF/DOCX formats)
- Any information included in your CV (e.g., work history, education, skills)
We do not collect any sensitive personal data (e.g., health information, political beliefs) unless explicitly required and with your consent.
3. How We Use Your Data
We use your data solely for recruitment purposes:
- To assess your suitability for roles.
- To contact you regarding job opportunities.
- To match your profile with relevant employers (only with your consent).
- To respond to inquiries submitted through our contact form.
Your CV will be reviewed manually and will not be shared with third parties unless we contact you and receive your permission.
4. Legal Basis for Processing
We process your data under the following legal bases, in line with the General Data Protection Regulation (GDPR):
- Consent: When you submit your CV or contact us.
- Legitimate Interest: For evaluating job applications and improving our services.
5. Data Retention
- We retain CVs and application-related data only for as long as necessary for recruitment purposes (typically no longer than 6 months).
- You can request deletion of your data at any time (see Section 7 below).
6. Who Has Access to Your Data
- Only authorized FillMyTeam personnel involved in recruitment will access your data.
- We do not sell or rent your data.
- We will never share your data with third parties without your explicit consent.
7. Your Rights (Under GDPR)
You have the right to:
- Access a copy of the personal data we hold about you
- Correct any inaccurate or incomplete data
- Request deletion of your data (“right to be forgotten”)
- Object to or restrict processing of your data
- Withdraw consent at any time
To exercise any of these rights, contact: info@fillmyteam.com
8. Cookies & Tracking
This website may use essential cookies for basic functionality, but we do not use tracking or marketing cookies. We do not use Google Analytics at this time.
9. Data Security
We use secure email delivery and reputable hosting providers to ensure your data is protected against unauthorized access, alteration, or loss.
10. International Transfers
All personal data is stored and processed within the European Economic Area (EEA). We do not transfer your data outside the EU.
11. Changes to This Policy
We may update this Privacy Policy occasionally. The latest version will always be available on this page and marked with a revision date.
12. Contact Us
If you have any concerns, requests, or questions regarding this Privacy Policy, please contact:
📧 info@fillmyteam.com
